On Jun 28, 2007, at 12:01 AM, RECMGMT-L automatic digest system wrote:

> From:    Marybelle Yeazel <[log in to unmask]>
> Subject: NARA Great Lakes Region Electronic Records Forum coming to  
> Indianapolis!
>
>  E-Forum 2007 Wednesday, August 1 9 a.m. to 12 noon Indianapolis,
> Indiana  The National Archives and Records Administration - Dayton and
> the Greater Indianapolis Chapter of ARMA invite you to a wonderful  
> FREE
> informational presentation. Speakers will discuss NARA's soon to be
> operational Electronic Records Archives (ERA) and the challenges of
> E-records, as well as strategies and vision for the ERA Program and an
> update on the system's development.

For those that travel to Indianapolis, you should try to set up a  
tour of the State of Indiana Records Center and Electronic Records  
Archive. (Possibly the ARMA Chapter could request a tour from the  
State Archive,)  This is a truly amazing project where the State  
choose to protect their media and their microfilm thereby protecting  
the media as the interim record and the long term to permanent  
records as microfilm.  The environmental system is also designed to  
meet the most rigid ANSI Guidelines for media longevity.

This Media Vaulting Archive along with the Washington State Archive  
were implemented by Jerry Handfield. Mr. Handfield implemented this  
electronic records vaulting facility while he was head of records  
management in Indiana and the current head of records has carried on  
with new developments.

Jerry then moved to Washington where he took archive technology to an  
even higher plane by vaulting the e-records while placing all records  
for the State of Washington on line where citizens can view or  
download almost any public record digitally.  This trend seems to be  
spreading to other states as well.

Since our current laws place such a burden on the protection of  
electronic records the movement among states has been to clearly  
define records and then protect those that are defined as requiring  
protection as originally designed within the NFPA 232 Standard.

In Indianapolis you have a perfect example of how a State chooses to  
protect its vital records and media in offline status.  In the State  
of Washington, you have an example of how records should be protected  
both offline and online.

I would be remiss in failing to mention that the State of Texas also  
takes the same approach as Indiana in that they vault their computer  
media and their microfilm at their State Library as well as several  
state agencies in vault that specify that their vaults carry UL  
Listings for Class 125 Protection.

Hugh Smith
FIRELOCK Fireproof Modular Vaults
[log in to unmask]
(610)  756-4440    Fax (610)  756-4134
WWW.FIRELOCK.COM




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