Where the rubber meets the road in this discussion is how those in the
government "act" by virtue of their planning, strategic statements,
missions development, etc.  Governments do not plan to manage "content"
they plan to manage "computer" resources. The biggest user of "computer"
resources is the financial systems. It thus follows that those
applications (SAP, Lawson etc.) are asked to manage or add modules to
their massive programs to manage HR functions, loan servicing modules,
and at the very end of the list, positioned under the category called
"other" is "records management" or record retention.

So our government does not think content management or retention
management but thinks 'financial systems management' or enterprise
resource planning (ERP) followed by "all the rest of the activities".

Signed

A records manger who is being steam rolled by reality.


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Graham Kitchen
Sent: Monday, July 23, 2007 8:44 AM
To: [log in to unmask]
Subject: Re: [RM] Retention Management vs. Records Management


Laurie:

You are absolutely correct.  Records Management is the discipline that
encompasses all records (declared or not) in whatever format or media
they may be.

On 7/23/07, Carpenter, Laurie <[log in to unmask]> wrote:
>
> Has anyone seen this new paper issued last week by Forrester Research?
>
> Abysmal: The State Of Retention Management
> Organizations Woefully Unprepared To Meet Today's Legal Requirements 
> by Barry Murphy, July 17, 2007
>
> There was also a recent webinar on the topic. Here's the point of 
> discussion for me. Forrester is using the term "retention management" 
> to discuss managing all types of records & information in the 
> organization. The premise is that not everything is an official 
> "record" that is declared and put into a repository such as an ECM 
> system. This new definition isn't sitting all that well with me and
here's why:
>         + Traditionally, "records retention" is a SUBSET of Records & 
> Information Management, thus to me, retention management is just a 
> subset
>         + Doesn't the term "federated records management" (i.e. 
> applying retention to all electronic records regardless of whether 
> they're located in an ECM, on a file share, in a database, etc.) cover

> a lot of that anyway?
>         + Isn't the inclusion of "information" in RIM supposed to be 
> including all information regardless of format or where it's at or if 
> it's "declared"?
>         + Are we really going backwards by accepting the term 
> "retention management"? I heard a recent webinar by an ECM vendor that

> discussed "retention management" as a method of applying retention to 
> the files in the ECM that weren't declared official records. How many 
> others are on this bandwagon? I am of the opinion, that an ECM system 
> should be able to apply retention to its contents wherever they are at

> and I have been involved in several implementations that have taken 
> this tactic and have been successful. If stuff's not in an ECM system 
> the tools are either here or coming to apply retention wherever things

> are at and they are still records & information whether declared or 
> not declared.
>
> Anyway, I wanted to get comments from the list about this new term. 
> Are you on board? Do you want to stop the train?
>
> Laurie Carpenter, CRM
> Compliance Manager
> Koch Industries, Inc.
> [log in to unmask]
>
>
>
>
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> the message. 
> mailto:[log in to unmask]
>

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