It's funny that the question was asked today, and Larry mentioned that it 
is the copies that drive up the number of records in an organization.  
We've been talking about copies management today, and I needed to ask the 
listerv what policies they have about copies!

We know we have copies of records.  We can't use our records management 
software's original/copy retention functionality, and we can't use the 
official department of record designation, because it would mess up the 
security permissions.  Anyway, we're going back and forth as to whether or 
not to put line items in our retention schedule for the copies (which would 
expand our retention schedule), and designate that they are copies, or not 
do that at all, and do what Larry suggested, and NOT treat them as records.

So, we're looking for information on what other people are doing about 
their copies.  If you reply to the list, please also reply directly to me 
at [log in to unmask]  For some reason (that we're investigating), 
both Blake and I here are not getting listserv emails (not even in a daily 
digest format), so I will see your responses as they are sent, instead of 
needing to wait until tomorrow and check my Yahoo account for them all.

Thank you very much!

Kelly Hamilton
Records Specialist

Safeway, Inc.
20427 North 27th Avenue
MS-7011
Phoenix, AZ 85027
623.869.3848 Tel
623.869.6175 Fax

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