"We discussed the possibility of two bins, one for trash and one for shredding; everything that is shredded would then be recycled. In theory, I don't think this is unreasonable."
Richard:
What works for us is much the same process you describe. Each of our attorneys and staff members is given 2 bins: one for trash and one for shredding. Throughout the day (or for some, once at the end of each day)the recycle bin is taken to one of our "shred bins" which we've placed in multiple, convenient spaces around the office ( I don't believe anyone has to walk more than a few doors down to reach one). The bins are provided by a commercial shredding service in our area. The bins are also locked. Only our administrator and the shredding company have keys to the bins.
The process we have in place has never been an issue with anyone. For most everyone, getting up and away from your desk to place your paper in the shred bin is much like going to the kitchen for a cup of coffee. The commercial shredding service comes at least once a month (more whenever they're needed)and shreds on-site from their truck. My file clerks have nothing to do with this process. The only time we're involved is when a new employee arrives and we instruct on our shredding procedures,tell them what is considered confidential and what is not.
Laura A. Steinberg
Records Manager
Epsten Grinnell & Howell APC
[log in to unmask]
www.epsten.com
This message contains information which may be confidential and/or legally privileged. Unless you are the addressee, or authorized to receive e-mail for the addressee, you may not use, copy or disclose to anyone this message or any information contained in this message or any attachment. If you have received this message in error, please advise the sender by reply e-mail, delete the message and any attachments, and destroy all hard copies of same. Thank you.
-
_______________________________________________________________________
This communication may be subject to the attorney-client privilege or the attorney work product privilege or may be otherwise confidential.
Any dissemination, copying or use of this communication by or to anyone other than the designated and intended recipient(s) is unauthorized. If you are not the intended recipient, please delete or destroy this communication immediately.
_______________________________________________________________________
To ensure compliance with requirements imposed by the IRS under Circular 230, we inform you that any U.S. federal tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used, for the purpose of (1) avoiding penalties under the Internal Revenue Code or (2) promoting, marketing or recommending to another party any transaction or matter addressed herein.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|