OFFICE OF THE MISSOURI SECRETARY OF STATE
Vacancy Notice
To our applicants with disabilities: If you need assistance with this
or any phase of the employment process, please contact our Personnel
Office at (573) 526-7319. Reasonable attempts will be made to
accommodate your needs.
POSITION TITLE STARTING SALARY
ELECTRONIC RECORDS ARCHIVIST
$36,864-$38,316/yr
LOCATION DEPARTMENT/DIVISION
KIRKPATRICK STATE INFORMATION CENTER
600 West Main St.
Jefferson City, MO 65102 RECORDS MANAGEMENT DIVISION
DEFINITION OF WORK:
This is a specialized, professional position evaluating the
administrative, legal, historical, and fiscal value of electronic
records generated by state and local agencies in Missouri. The
individual in this position provides professional guidance to state and
local government agencies; maintains liaison with staff archivists and
records analysts concerning appraisal/description work, automated
inventory system, and standards for both; advises on problems with
electronic records retention and disposal. Reports to the Senior
Records Analyst.
job functions and general responsibilities:
1. Participates in the development and implementation of records
and information management policies and procedures to ensure adequate
and accessible records are maintained by state and local agencies.
2. Assists state agencies with the development of records
disposition schedules and presents recommendations to the State Records
Commission.
3. Serves as information source for state and local
agencies concerning retention of their electronic records.
4. Researches trends in electronic records management with
emphasis on storage and medium.
5. Offers other specialized services to state and local
agencies as assigned.
6. May plan, assign, and supervise the work of clerical
staff, interns, and volunteers.
7. Promotes the activities of the Records Management and
State Archives Division through speaking engagements and participating
in professional organizations.
8. Performs all other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
1. Knowledge of records management and records disaster planning.
2. Knowledge of the principles and practices involved with
the collection and disposition of public records.
3. Knowledge of hardware and software used for electronic
imaging systems, document management systems, and personal computers.
4. Knowledge of the concepts, methods, and techniques of
project management, database management, and system development.
5. Ability to express ideas clearly both orally and in
writing.
6. Ability to read, analyze, and interpret industry
periodicals, professional journals, technical procedures, and government
regulations.
7. Ability to effectively present information and respond
to questions from associates, state and local agencies, and the public.
8. Ability to establish and maintain effective working
relationships with associates, state and local agencies, and the public.
MINIMUM Qualifications:
A master's degree in information systems, library science (with an
information science emphasis), computer science, business, or other
related field. Undergraduate degree with a minimum of three years of
records management experience may be substituted for a master's degree.
Certified Records Manager designation or the commitment to obtain such.
The ability to travel statewide.
Ability to lift heavy boxes weighing on average 30-40 lbs.
Posting Period: Position posted October 23, 2007. The minimum posting
period will end November 14, 2007. After the minimum posting period,
the position may be closed to new applicants and filled at any time.
Application
Procedures: Application materials (cover letter, resume, completed
application) may be mailed to: Attention: Electronic Records
Archivist-Records Management , Human Resources, Office of the Secretary
of State, P.O. Box 1767, Jefferson City, MO 65102. EOE. Application
and additional information can be found at
http://www.sos.mo.gov/jobs.asp
Craig Kelso, CRM, CA
Director of Records Management
Office of the Secretary of State
Records Management Division
600 W. Main
Jefferson City, MO 65101
573-751-4502
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