I think it depends on your organisation needs.
In our organisation we definitely got for the option 3, which means in
our case keeping the index and the metadata (keywords),
but flag the document as "Destroyed".
Working in a medical industry we are closely monitored by the media,
the parliament and the public.
European regulations require keeping all the documents for NOT LESS
then 30 years.
So we have to have a proof at hand that we were acting in accordance
with the medical regulations,
data protection act and common sense.
Will be interested in other people's opinions.
Julia
Julia Kuksin
SNBTS Records Management Officer
Registry, Head Office, rm. 8
SNBTS 21 Ellen's Glen Road
Edinburgh
Tel. (0131) 536 57 96
>>> [log in to unmask] 01/23/08 04:30pm >>>
I chose Number 3. That way you can prove that there were records, and
you know what was there, so you aren's sent on a wild goose chase
looking for any other records.
Joan Brunning-Symons
File Coordinator
Shindico Realty Inc.
200 - 1355 Taylor Avenue
Winnipeg, MB R3M 3Y9
Direct (204) 928-8218
Fax (204) 284-7115
[log in to unmask] <mailto:[log in to unmask]>
www.shindico.com <http://www.shindico.com/>
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-----Original Message-----
Behalf Of Purington, Steven
Sent: Wednesday, January 23, 2008 10:14 AM
To: [log in to unmask]
Subject: Best Practice for Disposition?
Upon destruction of the actual records, which of the following
alternatives is the best practice?
3. Change the status in the software to "Destroyed", which will leave
the file index but none of the content.
<http://www.blackwellsanders.com/>
David Steward
Director of Records
4801 Main Street, Suite 1000
Kansas City, MO 64112
Direct Phone: 816.983.8860
Direct Fax: 816.983.8080
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