Keith,

While I do not have a form handy to share with you, if you are
considering making one from scratch, these are some elements that will
help identify the need and the priority for scanning records.

Request for Imaging Services Form:

Elements:

Record Name
Description/Composition
Media (paper description)
Volume
Assigned Record Series?
Retention Policy Term
Official Record - Source Document
Department
Department Records Proprietor
Department Records Custodian
Vital?
Confidential?
Open Access Requirements?
Requestor
Approval

When you scanned your board minutes and agendas, did you elect to
publish them for public consumption?


Paula Johnson
University of California, San Diego

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of keith.harris
Sent: Friday, February 08, 2008 5:21 AM
To: [log in to unmask]
Subject: [RM] Electronic - Document Imaging Iventory Form

Good Day to All!
I have been given the task to create a Document Imaging Inventory Form
which would ask the  Question:
1. What document would you like to scan in your Department.
I have already implemented  scanning, of HR Records/External
Transcript/HR Benefits/Financial Aid requested Documents/Board
Agenda/Minutes and soon Contracts.
If you do have s tailored Form available and don't mind sharing, I would
be grateful.
Please  send it in a format where I will be able to edit.
Thanks!  to "The greatest Record Management Resource on the planet."
 
"Lets Continue To Strive Through Comunication For Excellence"
 
 

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