Todd,
We've deployed SharePoint 2007 in our company, and I am exploring the
capabilities of SharePoint Records Center (SRC). As you may know there
is a new DoD add-on to SRC, but we haven't installed it yet so the jury
is still out as to how much help it will be. Eventhough--based on the
whitepaper I read about it, SRC should be much improved because of this
add-on, I'm still not sure.
I just got out of a meeting with our SharePoint administrators talking
about RM needs, and we have much work to do here. We (as a company) are
still learning to use SharePoint as a collaborative tool, and we'll work
to figure out how to best use SRC. We're encouraging users to store
documents in SharePoint libraries, but there will still be a number of
records that'll have to be managed and stored outside of SharePoint--not
to mention hardcopy records.
Of course SharePoint will handle scanned records and documents created
within MS Office. One of the things I really like is the ability to add
retention rules to documents stored in SharePoint libraries and/or
created in MS Office components, and then via workflow, they can be
moved to the SRC at the appropriate time. Content types have to be set
up before any of that can happen. Rules can then be set up in the SRC
that will initiate destruction of documents within that repository, at
the appropriate time.
SRC won't be the end all-do all, and probably has to be used in
conjunction with other RM tools in order to build a well-rounded RM
program. You may want to consider joining a SharePoint users group to
ask more specific questions. Jean Graef has started a good one at
http://tech.groups.yahoo.com/group/sharepointsearch/, but there are
others.
Good luck!
Thanks.
Earl
Records & Information Management (RIM)... Trust us for success!
Got RIM?
Earl Johnson, Jr.
Corporate Records Manager
Colonial Pipeline Company
E-mail: [log in to unmask]
Office: 678-762-2586
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Baareman, Todd
Sent: Thursday, February 14, 2008 7:35 AM
To: [log in to unmask]
Subject: MicroSoft SharePoint
Good morning,
Over the past couple of months I have been digging into enterprise wide
records management tools. There are some pretty cool tools out there
that appear to be able to manage all record media types. We want to
select a tool that allows us to manage paper and electronic so our users
in the company will have one tool to go to for all their records needs.
However, there is growing support among our IT folks that SharePoint can
provide what we need from the electronic side. We would need to manage
paper using a different tool.
On the surface SharePoint looks like it could manage Microsoft Office
stuff quite easily. But, what about other electronic records and
documents such as reports generated from SAP and scanned documents
stored in another repository?
My question of you folks is this. Have any of deployed the RM tool in
SharePoint? And, if so, what is your experience with using this tool?
As always, I appreciate your thoughts and opinions.
Thanks much
Todd Baareman
Records Management
Steelcase Inc.
o. 616.246.9581
f. 616.475.2193
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