Indefinitely. If done accurately, a disposition inventory is proof that 
records were destroyed as part of a working records program. It is as 
important to know what you no longer have as it is to know what you do 
have.

Stephen Cohen
Records Manager
MetLife \ Legal Affairs
27-01 Queens Plaza North
Long Island City NY 11101
212-578-2373




"Schnier, Michael" <[log in to unmask]> 
Sent by: "Records Management Program" <[log in to unmask]>
02/22/2008 11:14 AM
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"Records Management Program" <[log in to unmask]>


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Subject
Retention of Disposal Record Inventories






I would like to submit the following for discussion:
 
How long do you need to keep Records Disposal Inventories? Does it
depend on what the inventories capture - Box #, Description of Contents,
Retention Category, etc or is this just an industry practice to retain
them and if so for how long.
 
We have an EDMS system in place that currently does not retain an
inventory of records that have been removed. 
 
However, our system administrator was asked to create one by a RIM
Professional as it was "Industry Standard" to retain Inventories of
Items disposed of.  These Inventories from the EDMS system contain "Name
of Document", "Document Type", "Retention Category" and "Date
Information (Creation, last edited, etc)".
 
Since the EDMS inventories can not allow you to truly understand the
contents of the document, are you not opening yourself up to RISK due to
not being able to support or deny the actual contents of the document?
 
 

Thank You,
Michael Schnier
KII Records Manager - Discontinued Operations

Office - (316) 828-8854 
Fax - (316) 828-5074
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