Sandra,
We did a similar HIGH Level explanation (not so much as a
justification)to our Top Management and it boiled down to this. If you
attempt to assess your records without first identifying the record
types, you will find that you will have a very high risk level
associated to your records. This is because an uneducated first reaction
when doing an assessment is to try to lump as many items together as
possible. By identifying all your record types, you can then make very
educated decisions on how each type should be classified based on Legal
requirements, business use, purpose, etc. I do not have any hard figures
that I can share, but I can tell you that I know of a company that
attempted an assessment before inventory approach and it cost them about
5 times as much as it should have. Part of that cost was due to having
to start over with an inventory of records first.
Thank You,
Michael Schnier
KII Records Manager - Discontinued Operations
Office - (316) 828-8854
Fax - (316) 828-5074
E-Mail - [log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Tucker, Sandra
Sent: Tuesday, February 26, 2008 9:14 AM
To: [log in to unmask]
Subject: Records Assessment vs. Records Inventory
It has been awhile since I've done anything other than lurk, and now it
seems that I have only questions to ask rather than anything to offer.
I am looking for help from the list on how to justify doing a Records
Inventory in addition to a Records Assessment, instead of doing just a
Records Assessment.
Has anyone out there had to do this kind of justification?
Many thanks in advance,
Sandra Tucker
RIM Project Manager
ATI Allvac
[log in to unmask]
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