Apologies for cross-posting.  This is being posted on behalf of the group and the person named in the announcement.
 

North Carolina, Kentucky, 
and Pennsylvania Attempt to Tame the E-Tiger
In March, 
2007, the National Historic 
Publications Records Commission awarded a multi-state collaboration grant to the 
state archives of North 
Carolina, Kentucky, and Pennsylvania to pursue their goal of developing and 
testing an email collection and preservation prototype tool. Working from the 
standard Internet Message Access Protocol, IMAP, this proposed tool will be able 
to collect mail from any client software program and transform the message from 
its native format into an XML file. The tool:
• captures 
only the e-mail that each user chooses to archive, arranged into folders that 
the user designates,
• uses open 
formats, 
• has an 
easy migration path to other content repositories,
• utilizes 
existing standards and protocols.
Both the 
original message and the XML copy will be saved and an XML wrapper will be 
placed around the attachment.
The three states have a long history of working with email and will work with participating agencies such as the Secretary of 
State’s office to test the user experience and reaction to the tool as a viable option to collect and preserve electronic mail of administrative, legal, or historical significance. For more information, contact names, and progress reports, please see http://www.ah.dcr.state.nc.us/Records/EmailPreservation/ 

 
Megan Durden
Archivist, 
Electronic Records Unit ­ Government Records Branch
Department 
of Cultural Resources ­ State of North Carolina
215 
N. Blount Street ­ 
4615 Mail Service Center ­ Raleigh, NC 27699-4615
[log in to unmask] ­ 
(office) 919-807-7356 ­ (fax) 919-715-3627
                                                                                                                                                   
Opinions in this message might not represent the policies of this agency. Email to and from me, in connection with the transaction of public business, is subject to the North Carolina Public Records Law and may be disclosed to third parties.



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