A brief informal survey for anyone who wishes to participate. Our firm would be interested in your answers. I will also provide a results summary to anyone who participates and asks for results. Firm names will not be used. Please respond directly if you feel more comfortable and indicate if you do not want your answers shared. This survey has also been posted to ILTA - RM. Thank you in advance for your time.
1. Do you have an email retention policy in place?
¨ Yes ¨ No ¨ Working on it
o If yes, indicate retention you set on the following:
· In-box: ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
· Sent Folder: ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
· Deleted Folder: ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
2. What limit do you place on mailbox size?
¨ None ¨ 1 GB ¨ 2 GB ¨ ____________ MB
3. What size email attachments do you allow?
¨ 10 MB ¨ 20 MB ¨ 30 MB ¨ 1 GB ¨ 2 GB ¨ Other ______
4. Where do you declare "record" emails? (Check all that apply)
¨ DM ¨ RM ¨ Both ¨ Exchange ¨ We don't
o If declared, how: ¨ Drag & Drop ¨ Profiled ¨ Other ________________
5. Do you use Personal Folders to retain non-record emails?
¨ Yes ¨ No ¨ Other _______________
o If yes, what retention period do you place on Personal Folders in your:
E-mail exchange: ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
6. Do you allow the use of .pst's?
o If yes, what retention period do you place on .pst's?
¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
7. Do you have an archiving solution in place? (Check all that apply)
¨ E-mail ¨ DM ¨ RM ¨ .pst's ¨ Other __________
· If yes, indicate period of time you move data to archive:
o Email ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
o DM ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
o RM ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
o .pst'ss ¨ 30 days ¨ 45 - 60 days ¨ 90 days ¨ Other __________
8. Do you get the support you need from management to enforce these policies and size limits?
¨ Yes ¨ No ¨ Working on it
9. Are exceptions made by management to policies and size limitations?
Indicate any practice groups ________________________________________________
10. How many users do you have?
¨ 100 - 299 ¨ 300 - 599 ¨ 600 - 999 ¨ 1000 or more
11. How many offices do you have?
¨ 1 ¨ 2 - 5 ¨ 6 - 9 ¨ 10 or more
12. How large is the current volume of emails on your network? _____________________________
13. What is the date of the oldest e-mail on your e-mail server? __________________________________
HOME <http://www.nelsonmullins.com/index.cfm> LOCATION <http://www.nelsonmullins.com//locations/columbia-law-office.cfm>
Barbara Embick, CRM
Records Systems Manager
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Nelson Mullins Riley & Scarborough LLP
Meridian, 17th Floor
1320 Main Street, Columbia, SC 29201
Tel: 803.255.9749 Cell: 803.553.1353 Fax: 803.255.9052
www.nelsonmullins.com <http://www.nelsonmullins.com/>
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