As the next step in our email message RM archiving process kicks off I've 
been asked to do some benchmarking on the retention periods for the 
following aspects of the email system: Calendar entries, To do lists, 
follow-ups and journaling.

Some back ground on our current process.  We've implemented a 3 bucket 
retention process with the in-box,sent file and folder structure pieces of 
our Lotus Notes system and have done it  with pretty good success.  The 3 
buckets are :uncategorized (90 days), Business Value (1 year) , and 
Company records( according to retention schedule) with another option to 
put messages under a litigation hold(indefinite) .  These were attacked 
first because of the risk factor being the highest and we now want to 
complete the clean-up of the system along with the local archives being 
stored by employee's.  This feature was shut off when the 3 bucket process 
was started and we are now circling around.  The discussion on these has 
been vigorous and we're looking for help from the lists expertise.

You can respond directly to me and I'll summarize the results for the list

Please direct any specific questions to me directly


Thanks in advance for your help


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