You may wish to check the applicable state Education Code to see if there
is a requirement.  I would guess that the institution would be deemed as
the custodian if (assuming p/u means pick up).  Hope this helps.

William J. Klein, MS
Manager of Information Governance
Southern California Edison Company
626.302.6802 / Pax 26802
Cell: 818.384.5289
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             WALLIS Dwight D                                               
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             06/04/2008 10:25                                              
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David, who is the records custodian: the student or the university? It
strikes me that it is the student, and the burden is on that student to
produce the evidence to back his or her own grade dispute. Otherwise,
the university should be making copies of every examination for their
own protection. If the student doesn't bother to pick up their exam,
that is a failure of records keeping on their part, not a shift of
records keeping obligation to the university. I would treat the exams as
non-record information, or even "lost property" that belongs to someone
else.

Dwight Wallis, CRM
Records Administrator
Multnomah County Fleet, Records, Electronics, Distribution and Stores
(FREDS)
1620 S.E. 190th Avenue
Portland, OR 97233
Phone: (503)988-3741
Fax: (503)988-3754
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