We have a retention of 1 year after the end of the class for all exams,
term papers and homework that the academic offices or faculty retain.
I have to disagree with Dwight because in many of the standard courses
the professors use the same test over and over - from semester to
semester - especially for intro courses that are taken by several
hundred students each and every semester - so they do not provide the
graded exam to the student, but only their final grade. If they gave
them the graded exam (questions and answers) the student could easily
share this with others who are taking the exam the next semester - I
could see a growing black market for exams like this. Some of these
offices have the actual exam available to the student for review after
so they can see their mistakes, but they are not allowed to take the
graded exam.
In the case of a grade dispute, the actual exam is needed to review the
questions, answers and final grade, so we schedule them all for 1 year
after the end of the class
From my experience with talking with academic departments, many of the
professors here keep papers, exams and homework more than one year after
the class is finished - I've been in a few offices where they have
everything for the last 20-30 years. They seemed quite relieved when we
say 1 year and are very happy to keep just that.
Caroline
--
Caroline J. Walters, MA, MLS
University Records Manager
University Archives & Records Service
CB 3926, Wilson Library
University of North Carolina at Chapel Hill
Chapel Hill, NC 27514
(919) 962-6402
(919) 962-6401 fax
Email: [log in to unmask]
WALLIS Dwight D wrote:
> David, who is the records custodian: the student or the university? It
> strikes me that it is the student, and the burden is on that student to
> produce the evidence to back his or her own grade dispute. Otherwise,
> the university should be making copies of every examination for their
> own protection. If the student doesn't bother to pick up their exam,
> that is a failure of records keeping on their part, not a shift of
> records keeping obligation to the university. I would treat the exams as
> non-record information, or even "lost property" that belongs to someone
> else.
>
> Dwight Wallis, CRM
> Records Administrator
> Multnomah County Fleet, Records, Electronics, Distribution and Stores
> (FREDS)
> 1620 S.E. 190th Avenue
> Portland, OR 97233
> Phone: (503)988-3741
> Fax: (503)988-3754
> [log in to unmask]
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
> mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
