Vincent,
Are you asking about internal compliance auditing? If yes, there should be
a written compliance plan that specifies the auditing schedule. If your
question is about external audits, the prescribed regulatory body should
specify the auditing schedule,
Sharon
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Vincent Ishwar
Sent: Wednesday, June 04, 2008 7:18 PM
To: [log in to unmask]
Subject: Re: Closed Electronic Medical Records - OK?
Does anyone know of how often medical records should be audited?
Vincent Ishwar
Records Management Officer
Central Australian Aboriginal Congress
21 Gap Road, Alice Springs, NT, 0870
(Ph) 89584524
(Fx) 89530350
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Link, Gary M.
Sent: Wednesday, 4 June 2008 9:25 PM
To: [log in to unmask]
Subject: Re: Closed Electronic Medical Records - OK?
>>Is there any reason to keep medical records in hard copy form rather
then electronic if they are all closed?
A friend of mine practice oriental medicine and must keep medical
records for 6 years. She is leaving the country (for good) and it would
be a whole lot cheaper for her to carry/store a few CDs rather then 6-7
banker boxes.
Any thoughts?
Teresa Werner,
RIM Consultant
775-338-1342
<<
Here are some thoughts:
What is oriental medicine and is it considered a real medical practice
and are patient files covered by HIPAA and CMS related regs and state
laws for medical files?
What state does she operate in? Some states have a state laws that
specifies a retention longer than six years. PA has a requirement for
seven years, and if you close your practice you have to notify the state
department of Health where your records are stored (28 PA 115.23).
When is she leaving and does she have time to arrange or contract out an
imaging operation to scan the files and perform the necessary QA/QC and
so on and so on ...?
Does she need to take the files with her or can they stay in the US?
If she is leaving "for good" what US laws does she really need to worry
about? I doubt she would be extradited back to the US for failure to
retain a medical file for the full retention period. Can she not simply
give the files to the patients?
Gary Link, CRM
Corporate Records Manager
Astorino
227 Fort Pitt Blvd.
Pittsburgh, PA 15222
(412) 765-1700
www.Astorino.com
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