Hi Earl
We use a database called 4D http://www.4d.com/. It can be programmed
to your needs.
We have all our active and non active files listed and as long as you
know what file you are looking for you can search for it and see
where the file is supposed to be and if off site it gives you the box
number for ease of retrival.
If you are interested in seeing some screen shots just let me know
and I will email some through to you.
Regards
Vicky Rapley l Records & Development Support Officer
Heritage Council of WA
108 Adelaide Terrace
East Perth WA 6004
Australia
On 09/06/2008, at 11:22 PM, Jones, Virginia wrote:
>
> Good afternoon,
>
> I'm wondering what programs or systems you are using to manage
> inactive
> paper records you've transferred to off-site storage? Are you using
> something off the shelf, or did you build something in-house--and
> if so,
> using what?
>
> We're looking to find a way to better manage physical records stored
> off-site, but we're not looking for a full blown "I can do [most]
> everything" RM application right now. I just want something that can
> focus on records stored off-site, but that can be accessed via the
> Internet (or our Intranet) so that end-users can complete lists and
> make
> retrievals. Being user friendly would be nice too.
>
> As usual any thoughts and ideas would be appreciated, I'd love to hear
> how others are managing records stored off-site.
>
> Thanks.
> Earl
>
>
>
> Earl Johnson, Jr.
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