Oh, I forgot something else and it may have some bearing on keeping the  
files for an extended period. 
 
The SBA requires a new In Take form to be completed by a client who is  
returning after 3 years as new updated  information may be  presented.   So that 
may be the clue to how long to retain client  files.
They are not treated as a new client as no new SBA EDMIS number is  required 
to be created and the old one can be used.  But unless the old  file is kept 
or an electronic record is accessible, you might have no way of  knowing if 
they are a returning client.
 
Trudy M.  Phillips
File Management, LLC 
"Bringing Order Out of  Chaos"
8440 Lanewood Circle 
Leeds, AL 35094
Office:  205/699-8571   Fax: 205/699-3278 
_www.filemanagement.com_ (http://www.filemanagement.com/)  


In a message dated 6/25/2008 10:23:02 A.M. Central Daylight Time,  
[log in to unmask] writes:

Hi  all,

I have a question about the records of a Small Business  Development Center 
that we have here in St. Cloud and is affiliated with St.  Cloud State 
University through the School of Business.

The center  about  their client files.  They have files for clients that they 
 help.  In the files are reports of consultation (which lives on database  
after 2002) and financial data provided by the client.  From what I  understand, 
the practice here has been to open a file for each year for the  client.  So, 
if a client is helped each year, there will be separate  file.  If the 
business doesn't come back, then there is obviously only  one file for them, but 
they'd like to keep files just in case the business  does return.

My searching and asking hasn't helped, so I'm turning to  you all.

Any help or nudges in the right direction would be  great.

Thanks,

Tom

***************
Tom  Steman
University Archivist / Associate Professor
St. Cloud State  University
314C Miller Center
720 Fourth Avenue South
St. Cloud,  MN  56301-4498
(320)  308-4753
[log in to unmask]
http://lrts.stcloudstate.edu/library/special/


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