Ginny Jones wrote:
>There is a psychological issue with the written word in government

Ginny, during the course of a conversation at a meeting of a local
government records group we have set up in the Portland area recently,
the idea was mentioned in passing that a text-based form of
communication is among the attributes that qualifies a particular item
as subject to public records requirements. This has led to a rather
bizarre situation in Oregon where voice mail messages (non-record, in
Oregon law) could be converted to text and qualify as a record. I'm not
sure I've encountered too many situations where an item that starts out
as legally defined as non-record at the point of creation becomes a
record item simply due to a change in technology, and with no change in
content (the opposite, of course, is very common - think imaging).
However, I thought it interesting that text could be seen as
automatically qualifying something as subject to records rules (with all
the caveats of record copy, etc... etc...). I'm not sure what I think of
this, or what the implications are. 

Dwight Wallis, CRM
Records Administrator
Multnomah County Fleet, Records, Electronics, Distribution and Stores
(FREDS)
1620 S.E. 190th Avenue
Portland, OR 97233
Phone: (503)988-3741
Fax: (503)988-3754
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