OK I will use a sports analogy.
Record Keeping is keeping the stats
Records Management is improving those stats 

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Pilar McAdam
Sent: Thursday, August 07, 2008 3:48 PM
To: [log in to unmask]
Subject: Re: Recordkeeping vs. records management

Jesse Wilkins asked: 

"Do you consider there to be a difference between recordkeeping and
records management, and if so, can you articulate that difference?" 

Good question!

I do consider them different, but I hadn't given the matter much thought
until reading the question.  Let me see if I can clarify why I think
they're different.  The first thing that occurs to me is to draw an
analogy to the difference between accounting and bookkeeping:
accountants establish the rules and systems -- and accept responsibility
for attesting to the financial condition of the entity -- while
bookkeepers perform the entries according to those principles.  Wouldn't
the same be true for records management versus recordkeeping?  Records
managers establish the rules/procedures that an entity operates to,
while a recordkeeper follows those rules.  It's the records manager who
reports on the health (or otherwise) of the entity's records, and who is
called as an expert witness during litigation.  Recordkeepers -- unless
they deliberately violate a rule/procedure -- wouldn't be questioned on
how the entity managed their information.

That's what's running through my mind, anyway.

Pilar C. McAdam, CRM
Director of Legal Information Systems
Sheppard Mullin Richter & Hampton
[log in to unmask]


 
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