It seems we have rolled this idea around so many times.
There is no single, "one-definition-suits-all" answer to this.
The definition of a record depends entirely on the facts surrounding its
creation, the jurisdicition and regulations under which it falls and policy
set in place by that jurisdiction. Private enterprise has more latitude to
define its records, but here in Washington, a state or local agency record's
definition is a statutory thing, subject to interpretation by the courts if
challenged. Federal records are defined by the Federal government unless
modified by court order. Who your organization answers to and how the
relationship is interpreted and managed will suggest or determine how you
might define a record.
A.S.Elizabeth Fairfax
Island County Records and Information Management Program
e-mail: [log in to unmask]
x5569
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Wilson, Jeffery
Sent: Friday, August 22, 2008 6:12 AM
To: [log in to unmask]
Subject: [RM] what is a record?
Hi, everyone new to the list, I have been listening to this thing about
what is a record. I am not a CRM, but I have a passion for making sure
records have a safe place to live...
Now what is a Record? A "Record" is any documentation or information
created and stored at an organization or company that is essential to
the functioning of that company, regardless of the format or medium of
the material.
Jeffrey Wilson, Grants Analyst
NYC Department of Records
31 Chambers Street, Room 105
New York, NY 10007
Telephone: 212-788-8571
Fax: 718-935-6459
Email: [log in to unmask]
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