Thank you, Allen.  We are in the process of scanning all our HR records and we planto shred all original scanned  documents after we QC and make sure we have captured each and every single piece of paper for over 3000 employees.  My question should have been if there are any known or established procedures/guidelines that would assist in the preparation of some sort of affidavit/certification regarding the manner or method of the conversion process. With this document we hope to invalidate any future potential claim that we improperly destroyed of documents in this conversion.
 
Vladimir

________________________________

From: Records Management Program on behalf of Allen, Doug
Sent: Thu 11/20/2008 10:54 PM
To: [log in to unmask]
Subject: Re: [RM] Standards



I do not believe that there are specific standards that focus on HR records per se.  The use of formats is not standardized by application area either.  Both .pdf and .tif formats have been used (my experience).  What is most critical is determining how those records may be indexed (by employee number, name, etc.) and the quality and completeness of the conversion effort.

Doug Allen, CRM, CDIA+
[log in to unmask]

________________________________

From: Records Management Program on behalf of Alfaro, Vladimir
Sent: Thu 11/20/2008 6:07 PM
To: [log in to unmask]
Subject: [RM] Standards



Hello All,

Quick question to the group, does anyone know if there are standards
that deal with the conversion of paper records - specifically HR Records
- or any record type really- to digital format (PDF format)?   If so,
would you point me in the right direction?

Many thanks for your assistance.

Vladimir

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