Our records department also requires a similar report.  One of our uses is to let our legal department know who has what and where it is located. 


Laura D. Lamont
Sprint Nextel Records Management Center
6391 Sprint Parkway KSOPHT0101-1A254
Overland Park  KS  66251
913-315-4084 desk | 913-315-0388 fax

____________________________________________________

	
That's a Record?

The more people do business on their phones, the greater the potential to actually have business records on those phones.
Read more at our web site.
 
Share the poster with your team.	
____________________________________________________


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Standing
Sent: Thursday, December 04, 2008 10:24 AM
To: [log in to unmask]
Subject: [RM] Department Documentation

My introduction:
I am a long time lurker and have found this list to be an immense amount of help as I learn about records and information management roles and responsibilities.  I work for a financial services company and have been involved in records management for approximately 2 years.  My previous experience was in the IT field.  I have found the experience in IT to be a great asset for my new duties especially in the realm of electronic records management. 

Background:
Our RIM program requires that each department document their records.  In the documentation, each department is asked to:  identify the records in their control, document the work flow of the record, explain security surrounding the record, and identify vital record status.  A template is provided to simplify the process.  The documentation is used to: verify accuracy of the records retention schedule, analyze and improve work flow, document security of records, and identify vital records.

Our issue and question:
There is a concern from the departments that the task is cumbersome and time consuming.  In order for our program to be successful and our records retention schedule to be correct, we need to review the records annually.  We believe this is the best way to achieve that.  

Does anyone on the list require departmental documentation of records?  What is your process for requesting documentation?  What other purposes do you have for requiring it?  If met with resistance from employees or management, how did you achieve buy-in from them?  Does anyone else use a different tactic to achieve the same results?

All replies are appreciated.

[log in to unmask]


      

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]