Laurie,
Many of the documents I have written have shown the version control at the
beginning of the document, pretty much either before
or after the signoff and approval area.
You could always leave it to be the last page of the document with a
reference to it in the TOC.
I think it is the decision of the organisation as to what is the 'best
practice'
My 2 cents worth for a Friday.
Chris
Chris Holmes ARMA
B.Th, Assoc Dip (Library Studies)
Any views expressed in this message are my thoughts and mine alone.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of L Carpenter
Sent: Friday, 16 January 2009 6:35 AM
To: [log in to unmask]
Subject: [RM] Use of Version Number and Version Date in footers
Since back in my days in the biotech industry, I've used versioning in
policy and procedure documents. This means version number (major and minor
versions, version date). The documents usually contain the version number
and version date on each page of the footer and in the version log. I
personally think that makes it easy to ensure that the document is
consistent throughout, that someone didn't substitute pages, and, if there
was more than one version on the same day, it's easy to ensure that everyone
is using the most up to date version. In addition, if you're talking to
someone on the phone and you ask what version they're looking at, they can
look at the current page they're on and tell you either the name or the
number.
I'm getting some pushback on having both version number and version date on
every page of the footer (the recommendation is only version number in the
footer, but version date on the 1st page only and in the log).
I've done some internet research and have seen it specified both ways by
other organizations.
Are there some best practices around this? I wasn't sure if my training was
due to pharma SOP practices and if maybe those are just part of manufacting
best practices, or if there are broader reasons for including version number
and version date in the footers.
The input, o wise listserv, is appreciated.
Laurie Carpenter, CRM
[log in to unmask]
Burbank, CA
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