On Jan 17, 2009, at 12:00 AM, RECMGMT-L automatic digest system wrote:

>
> From: "Manago, William M" <[log in to unmask]>
> Date: January 16, 2009 4:52:37 PM EST
> Subject: Storing Electronic and Paper Records
>
>
> Greetings all,
>
> If your organization has an electronic recordkeeping system that is  
> used
> to manage both paper and electronic records - what is your practice  
> for
> storing the records?  Do you allow both paper and electronic to be
> stored in the same virtual folder?  Do you require paper to be stored
> only in physical folders separate from electronic in electronic  
> virtual
> folders?

Maybe I am confused, but aren't virtual files, virtual tapes and so  
on just 0's and 1's or some other type of digital record floating on  
some server some place or in many cases, in lots of places.  Storing  
the paper which is a physical record that exists on a sheet of paper  
and is therefore in one place at a time. This piece of paper cannot  
be stored with virtual records which exist (in a virtual world) on  
one server one minute and then on another server that is less busy at  
some other moment in time. The file may be  processing or updating on  
Server 101 at 10:00 AM and in another storage server #205 at some  
other time when it becomes an older file.  It might actually exist in  
three different locations if mirroring is occurring.

I expect Rod Serling to come in with the Twilight Zone Theme.   
"Imagine a piece of paper, a record, if you will?  It exists in time  
and space in Omaha but with a flash of light, it it now in Cleveland.  
Later in the day it is in Orlando, the happiest place on earth and  
refuses to go back to Omaha where it is 12º F. In fact, the laws of  
physics refuse to allow it to go back.  In fact, it never really  
left.  It is only a piece of paper!"
Da da da da da da duhhhhh..........

Hugh Smith
FIRELOCK Fireproof Modular Vaults
[log in to unmask]
(610)  756-4440    Fax (610)  756-4134
WWW.FIRELOCK.COM


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