Hugh:
Unless what Bill/William means is segregating records born electronically
(files such as Word, Excel, relational databases, etc.) and those say
scanned from paper?
I was not clear on that yesterday when I read it at first either.
Tod Chernikoff, CRM
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--------------------------------------------------
From: "Hugh Smith" <[log in to unmask]>
Sent: Saturday, January 17, 2009 00:33
To: <[log in to unmask]>
Subject: [RM] Storing Electronic and Paper Records
> On Jan 17, 2009, at 12:00 AM, RECMGMT-L automatic digest system wrote:
>
>>
>> From: "Manago, William M" <[log in to unmask]>
>> Date: January 16, 2009 4:52:37 PM EST
>> Subject: Storing Electronic and Paper Records
>>
>>
>> Greetings all,
>>
>> If your organization has an electronic recordkeeping system that is used
>> to manage both paper and electronic records - what is your practice for
>> storing the records? Do you allow both paper and electronic to be
>> stored in the same virtual folder? Do you require paper to be stored
>> only in physical folders separate from electronic in electronic virtual
>> folders?
>
> Maybe I am confused, but aren't virtual files, virtual tapes and so on
> just 0's and 1's or some other type of digital record floating on some
> server some place or in many cases, in lots of places. Storing the paper
> which is a physical record that exists on a sheet of paper and is
> therefore in one place at a time. This piece of paper cannot be stored
> with virtual records which exist (in a virtual world) on one server one
> minute and then on another server that is less busy at some other moment
> in time. The file may be processing or updating on Server 101 at 10:00
> AM and in another storage server #205 at some other time when it becomes
> an older file. It might actually exist in three different locations if
> mirroring is occurring.
>
> I expect Rod Serling to come in with the Twilight Zone Theme. "Imagine a
> piece of paper, a record, if you will? It exists in time and space in
> Omaha but with a flash of light, it it now in Cleveland. Later in the day
> it is in Orlando, the happiest place on earth and refuses to go back to
> Omaha where it is 12º F. In fact, the laws of physics refuse to allow it
> to go back. In fact, it never really left. It is only a piece of
> paper!"
> Da da da da da da duhhhhh..........
>
> Hugh Smith
> FIRELOCK Fireproof Modular Vaults
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>
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