Although retaining the material for the longest retention period seems the least risky, you need to also take into consideration any legal holds that may affect your record in the future.  If your legal hold process searches or preserves records based on a record retention category, you would be potentially missing records that would need to be preserved if only the longest was entered.  Also, any changes made to laws or retention periods in the future could potentially make one of the other retention categories longer than the one that was used today.


Jennifer Vazquez
Hewlett-Packard Company
HP Legal / Global Records Management


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Steve Morgan
Sent: Friday, January 30, 2009 10:39 AM
To: [log in to unmask]
Subject: Re: Multiple Retention Policies

It would be the longest. I am curious as to how you're able to apply
more than one retention to a single folder?

Steven D. Morgan
C.J. Segerstrom & Sons, Records Manager
714.438.3228 Phone
714.546.9835 Fax
 
 
Knowledge is of two kinds: we know a subject ourselves, or we know where
we can find information upon it. 
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Stephanie Eaton
Sent: Friday, January 30, 2009 10:33 AM
To: [log in to unmask]
Subject: Multiple Retention Policies

I am looking for feedback on applying multiple retention policies on one

folder. 

Since there are sometimes multiple authorities that have regulations on 
how long to keep certain Records is it best practice to create and apply

more than one policy on a single folder or list the multiple authorities

within the policy and make sure the policy follows the longest
regulation?


Stephanie Eaton
Product Manager
Perceptive Software, Inc.

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