ONTARIO MEDICAL ASSOCIATION

Corporate Information,  Information Management Department

Records Analyst (12-month contract)

 

The Ontario Medical Association is a membership organization
representing the political, clinical and economic interests of Ontario's
approximately 24,000 physicians.

 

Corporate Information, in the OMA's Information Management Department,
has an immediate 12-month opening for a Records Analyst. This position
will play a key role in the design and implementation of several
information management initiatives, and in the provision of excellent
customer service.

 

Duties:

Under the direction of the Manager, Records and Archives, the Records
Analyst will:

-           assist in Association-wide knowledge management initiatives
including the development, implementation, promotion and training of an
enterprise classification scheme, e-mail and retention standards,
metadata vocabulary, network folder and file architecture, and other
records and information management projects

-          classify and process corporate records submitted to the Board
of Directors, Executive Committee and Council in accordance with OMA
standards

-          provide reference and research services to staff and elected
officials of the Association regarding internal information

 

Qualifications:

-          Masters degree in library and information science from an
ALA-accredited program (records concentration preferred), or equivalent

-          Superior communication and interpersonal skills at all levels
within an organization

-          Excellent computer skills, with proficiency in Microsoft
applications (familiarity with Office 2007 an asset). Knowledge of
records management and full-text applications with ability to structure
information and customize databases

-          Experience conducting reference interviews and applying
records research principles and strategies

-          Thorough knowledge of records management principles,
policies, standards and practices, with specific knowledge and
experience in the following:

1.            theory and practice of designing and managing records and
information management systems

2.            records inventory and analysis, classification and filing
protocols

3.            records retention scheduling including applicable
legislation and best practices for non-regulated records

4.            taxonomy structures, thesaurus construction and
techniques, and metadata standards

5.            quality control techniques, records integrity and
authenticity characteristics, and records validation techniques

 

Deadline:

February 20, 2009

 

Interested candidates may submit a letter of application addressing
background and experience relevant to the position, a current resume,
and the names, addresses, telephone numbers and email addresses of three
current professional references to:

 

Human Resources Department 

Ontario Medical Association

525 University Avenue, Suite 200

Toronto, Ontario, Canada   M5G 2K7

Fax: (416) 340-2973

e-mail: [log in to unmask]

 

While we thank all candidates for their interest, only those selected
for an interview will be contacted. No phone calls please.


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