Elizabeth Fairfax said : "I would just like to make the point that Records Managers
and Archivists frequently use different definitions for "archives" as well."
Indeed, and so do the IT folk; all the more reason to carefully define both terms and requirements.
----- Original Message -----
From: Records Management Program <[log in to unmask]>
To: [log in to unmask] <[log in to unmask]>
Sent: Fri Apr 10 12:35:16 2009
Subject: Re: [RM] Question re Document managemenetsystems for archives
Without flames, I would just like to make the point that Records Managers
and Archivists frequently use different definitions for "archives" as well.
A.S.Elizabeth Fairfax, MA, CA
Island County Records and Information Management Program
e-mail: [log in to unmask]
x5569
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Gordon Hoke
Sent: Friday, April 10, 2009 7:49 AM
To: [log in to unmask]
Subject: Re: [RM] Question re Document managemenetsystems for archives
Fred makes an important point. Records managers and content managers
define "archive" differently, and when they negotiate, they need a
common definition
Be careful to speak the same language.
Gordy Hoke
Gordon E.J. Hoke, CRM
http://gejhoke.googlepages.com
T: 1.507.534.2293
Grevin, Fred wrote:
> Ori, what do you mean by "historical archive"?
>
> By "archive", do you mean only records that no longer have operational,
> fiscal or legal value and have been transferred to a repository for
> permanent preservation for their historical, aesthetic and/or
> educational value, OR do you mean to include records that have current
> operational, fiscal or legal value?
>
> Does this historical archive include "born-digital" records; digitised
> physical records; purely physical records, or some combination thereof?
>
> Best regards.
>
> Fred
> ===================================================================
> Frederic J. Grevin
> Deputy Commissioner and Chief Information Officer
> The City of New York,
> Department of Records
> Email: [log in to unmask]
> Land phone: 212.788.8615
> Cell phone: 347.436.5360
> Fax: 212.788.8614
> www.nyc.gov/records
> 31 Chambers Street
> New York, NY 10007
> USA
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Ori Ainy
> Sent: Friday, April 10, 2009 09:42
> To: [log in to unmask]
> Subject: [RM] Question re Document managemenetsystems for archives
>
> I will appreciate getting feedback re the suitability of document
> management systems (such as Documentum or Filenet or other equivalent
> system) for managing an historical archive. What would be their
> advantaged versus disadvantages. Are any of you using them within your
> organizations for the purpose of archive management?
>
>
>
> Regards,
>
> Ori Ainy
>
> IDEA Information Systems
>
>
>
>
>
>
>
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