I don't find it so disturbing as you're using the "institutions"
equipment, electricity and time. Permission or not, I wouldn't expect it
to be personal nor would I expect right of privacy. I would just use MY
computer on MY time. In my opinion, I find it appropriate.
Steven D. Morgan
Records Manager, C.J. Segerstrom & Sons
Costa Mesa, CA
714.438.3228 Phone
714.546.9835 Fax
Information is the currency of democracy. (Thomas Jefferson)
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Carolyn Heald
Sent: Tuesday, April 28, 2009 6:02 AM
To: [log in to unmask]
Subject: Personal records at work
Ontario's Information and Privacy Commissioner recently ruled that an
employee's personal email about the employee's volunteer activities is
considered to be in the custody and control of the institution if it
resides on the institution's servers, and is therefore subject to access
to information legislation, even if it has nothing to do with the
business
of the institution. In this particular instance which concerns a
municipality, the city's computer policy permits its employees to use
the
email system for such activities. Further, under its records retention
schedule, such records are considered transitory.
I find this ruling quite disturbing, so I'd like to know if this issue
has
come up in other jurisdictions and how it been resolved. Thanks.
The order can be found here:
http://www.ipc.on.ca/images/Findings/MO-2408.pdf
Carolyn Heald | Director, Records and Information Management |
Information
and Privacy Office | York University | 4700 Keele Street, N945 Ross |
Toronto, ON M3J 1P3 | 416 736-2100, ext 20398
This electronic mail (e-mail), including any attachments, is intended
only
for the recipient(s) to whom it is addressed and may contain information
that is privileged, confidential and/or exempt from disclosure. No
waiver
of privilege, confidentiality or any other protection is intended by
virtue of its communication by the internet. Any unauthorized use,
dissemination or copying is strictly prohibited. If you have received
this e-mail in error, or are not named as a recipient, please
immediately
notify the sender and destroy all copies of it.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of
the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|