Thanks Gary--
Does the inventory have at least a record series title and inclusive
dates for each box?
There are no discernible records series, just sets of records with similar
descriptive terms. Few if any records have dates, but we are certain that
most recent records are dated 2000.
Is the organization that gave you the boxes one that your company
purchased, and you are now legally responsible for the records,
liabilities, etc?
These are records from our own company that were transferred back to us.
Ideally this should have taken place when the matter closed in 1999.
Stephen Cohen, Records Manager
MetLife \ Legal Affairs
1095 Avenue of the Americas
New York, NY 10036-6796
212-578-2373
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"Link, Gary M." <[log in to unmask]>
Sent by: "Records Management Program" <[log in to unmask]>
05/05/2009 09:23 AM
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Re: Statistical sampling for final disposition
Stephen,
Two points of clarification needed:
Does the inventory have at least a record series title and inclusive
dates for each box?
Is the organization that gave you the boxes one that your company
purchased, and you are now legally responsible for the records,
liabilities, etc?
Gary Link, CRM
Pittsburgh, PA
-----Original Message-----
From: Stephen Cohen [mailto:[log in to unmask]]
Sent: Tuesday, May 05, 2009 9:11 AM
To: [log in to unmask]
Subject: [RM] Statistical sampling for final disposition
I am in the process of reviewing over 50,000 feet of inactive records.
Their description is usually cryptic at best (as they were given over to
us from another organization who had finished using them and didn't want
to pay to store them any longer). Without having to look into each box
to make an appraisal decision, are there any guides on statistical
sampling where one could review a percentage with the same description
and make a reasonable assumption about the series (keep or destroy),
without legal repercussions? Are there any legal precedents?
Any thoughts and recommendations will be greatly appreciated.
Thanks in advance,
Stephen Cohen, Records Manager
MetLife \ Legal Affairs
1095 Avenue of the Americas
New York, NY 10036-6796
212-578-2373
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