Once upon a time FERC issued retention requirements as 18 CFR 125.3 and
NARUC (National Association of Regulated Utility Commissioners) adopted
those requirements under their own banner. As NARUC is not a
governmental agency, but rather a "trade association" for public service
commission members, the NARUC retention schedule does not carry the
weight of law or regulation. In fact, many states explicitly state they
do not follow NARUC.
FERC has taken several actions in the past several years:
1. deleted many of the items that were covered by 17 CFR 257.3(which
applied to utility holding companies) and renumbered the remaining
entries;
2. reduced the retention periods of several items such as general
ledgers (going from 50 years to 10 years); and
3. converted 17 CERF 257.3 to 18 CFR 368.3 with the repeal of the
Public Utility Holding Company Act.
NARUC in many cases has not adopted the changes that FERC has made.
NARUC sees their charge as protecting the ratepayers of their particular
state, so any FERC items that have financial implications for
determining rates generally will not be reduced in terms of retention
period.
Hope this helps.
Maggi
_________________
Maggi Johnsen, CRM | Georgia Power Company | Supervisor, Business
Information Services
241 Ralph McGill Boulevard NE, BIN 10050| Atlanta, GA 30308-3374 |
PHONE: 404-506-1680 | FAX: 404.506.6652 | E: [log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of bobd
Sent: Wednesday, May 06, 2009 11:19 AM
To: [log in to unmask]
Subject: Re: Subject: Taxonomy/Classification for Digital Archives
NARUC is actually $21.00 and dated Oct 2007.
I'm not sure how they put the document together as it does not have
legal
citations to substantiate the retention periods. Some of their long
term
retentions like Time Sheet, office equipment purchases, throughout the
document are way over the top. Life of Corporation.
It looks like it follows the FERC requirements 18CFR 125.3/18CFR225.3,
but
it goes much deeper.
Robert W. Dalton, CRM
Dalton Consulting
1-253-229-4555
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"This communication is intended for the sole use of the individual and
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law.
If you have received this communication in error, please notify me
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf
Of LEVEY, MICHAEL D
Sent: Wednesday, May 06, 2009 05:55
To: [log in to unmask]
Subject: [RM] Subject: Taxonomy/Classification for Digital Archives
Dustin,
To start, consider the regulatory requirements from the below
authorities to assist you in the build out of your taxonomy. All
requirements are searchable online with the exception of NARUC. NARUC
regs are available via their website for $5.00. You should include the
requirements of your state utility commission, statutes, codes and any
additional states in which you operate. If you would like more
information, please contact me offline.
FERC PUHCA 2005 18CFR368.3
NARUC 1985 (National Association of Regulatory
Utility Commissioners)
FERC (electric) 18CFR125.3
FERC (gas) 18CFR225.3
EPA 40CFR
TX Utility Codes/Statutes
TX Statute of Limitations
TX Statute of Repose
Best regards,
Michael Levey
SCANA
Supervisor of Corporate Records
Tel:(803)217-8580
Fax:(803)933-8612
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