...except for the fact that they all say that
records are documents (recorded information) or
information, and information is defined as
"intelligence given" (Samuels), which means "a
message conveyed", meaning intended for
communication, either across time or across space.
Luciana
At 08:09 AM 13/05/2009, you wrote:
>Bill, I ran a quick review of several
>authorities' definition of "records" (ISO 15489,
>the U.S. National Archives and Records
>Administration regulations ยง1220.14 "General
>definitions", the recently-revised ARMA
>Glossary, the New York State Archives, and the
>New York City Charter and Administrative Code),
>and NOT ONE of them says that transmitting or
>communicating a document affects its status to become, or not, a record.
>
>In fact, none of them have anything to say about
>transmission or communication of either documents or records.
>
>Best regards.
>
>Fred
>===================================================================
>Frederic J. Grevin
>Deputy Commissioner and Chief Information Officer
>The City of New York,
>Department of Records
>Email: [log in to unmask]
>Land phone: 212.788.8615
>Cell phone: 347.436.5360
>Fax: 212.788.8614
>www.nyc.gov/records
>31 Chambers Street
>New York, NY 10007
>USA
>
>-----Original Message-----
>From: Records Management Program
>[mailto:[log in to unmask]] On Behalf Of Manago, William M
>Sent: Wednesday, May 13, 2009 10:39
>To: [log in to unmask]
>Subject: [RM] When is a document not a document
>
>Hello all,
>
>I am preparing an article, that I hope will be
>published in an upcoming issue of the Infonomics
>magazine to answer the above question. Part of
>the article will discuss the traditional
>definitions of documents and records. I would
>like to get current views on the following
>question, regarding one of the qualifications of
>a document as a record: can a document rise to
>the level of a record, if the document has not
>been formally transmitted to or communicated with one or more recipients?
>
>I look forward to an interesting debate among,
>as Jesse puts it, the august members of this esteemed group.
>
>
>
>Bill Manago, CRM
>Director, Records Management Practice
>CA, Information Governance
>Tel: +1-954.482.2977
>[log in to unmask]
>
>List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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>
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Dr. Luciana Duranti
Chair and Professor, Archival Studies
Director, The InterPARES Project www.interpares.org
Director, Digital Records Forensics Project www.digitalrecordsforensics.org
School of Library, Archival and Information Studies www.slais.ubc.ca
The University of British Columbia
The Irving K. Barber Learning Centre
Suite 470, 1961 East Mall
Vancouver, British Columbia V6T 1Z1 CANADA
Tel: 604.822.2587
Fax: 604.822.6006
www.lucianaduranti.ca
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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