Lee wrote:
In my view, a document could also be considered an in-process record (it 
is 
not yet complete and is still active).  Once the document is complete (you 

define completion), it is no longer a document and is now a record.  It 
cannot 
hold both definitions at the same time.

IMHO, this is something that records, IT and Legal will probably never 
agree on.  Each has their own perspective...each having valid points to 
consider.  Of course, we are RIM professionals and have the answer.  LOL.

Lee has made a good point.  However, if I am writing a report and it is in 
draft form.  I have four or five drafts each changing and each containing 
points to further clariffy the situation.  Finally after many changes, the 
report is approved.  Many would suggest that the drafts are all documents, 
while the final report is the record.  But if I want to keep the drafts 
because they clarify how I got to a decision, do those drafts remain a 
document.  Or are they just as important, containing content, context and 
structure.  Do the drafts become a record because they are pointers to the 
decision  making process in the final copy.

Some food for thought.... 

John Annunziello, ermm
Manager, Records and Information 
Toronto and Region Conservation Authority
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"Information is a corporate, strategic asset that needs to be managed"

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