Dawn, et al:

Here is an example of a federal agency's retention of software licenses.  This is from the EPA's Records Series 170.  http://www.epa.gov/records/policy/schedule/sched/170.htm 

____________________________________________________

"...Electronic files and hard-copy printouts created to monitor system usage

Includes, but is not limited to, software licenses, log-in files, password files, audit trail files, system usage files, and cost-back files used to assess charges for system use.

Disposable 

Delete when it is determined that they are no longer needed for administrative, legal, audit, or other operational purposes."

_________________________________________________

Looking out over the Detroit River at Canada from the Renaissance Center in Downtown Detroit this afternoon.


Tod Chernikoff, CRM
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--------------------------------------------------
From: "Cooper, Dawn R." <[log in to unmask]>
Sent: Tuesday, May 19, 2009 12:20
To: <[log in to unmask]>
Subject: [RM] Question on retention of software licenses

I would like to get some perspectives from those that deal with software licenses, from any industry, including Federal government.  I am a Records Manager with the Dept. of Veteran Affairs and have discovered that software licenses are not on our Records Schedule.  I am submitting the issue to NARA for inclusion and need to recommend a retention period.  Any suggestions?  Thank you - Dawn
 
Dawn Cooper
Program Assistant
National CMOP IT Program Office
Department of Veteran Affairs
3675 E. Britannia Dr.
Tucson AZ 85706
520-209-3009

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