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Date: | Thu, 21 May 2009 16:03:39 -0400 |
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Jesse says: 3. No - in my organization everything is a record. You're an
idiot. Etc.
This is often the most interesting one to me, particularly since it isn't
(or at least hasn't been) a very common approach, even in highly litigated
environments or FOIA/Public Records Act/etc.-covered environments. We had
this discussion in a chapter seminar I delivered early last year and I
thought there would be blows!
So, if we as records professionals can't come to a consensus, how are we
to communicate the records message to others? Many people have strong
feelings about this as Jesse has discovered and each organization has
their own rules.
In records 101, didn't we learn that a record has to be declared.
Basically, this means that someone (preferably the RM) has to make a call
regarding this. Of course, for some of the information which we manage,
the choice is easy. For other information, it is not. Some say the
drafts are documents and only the final copy becomes a record. Other say
that the drafts and the final copy are both records. So where does this
leave us....with the notion that records management is different for each
organization. Sure the basic principles remain the same, but
interpretation is part of records management.
John Annunziello, ermm
Manager, Records and Information
Toronto and Region Conservation Authority
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"Information is a corporate, strategic asset that needs to be managed"
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