Let me clarify, we are not running a conflict report on matters. We are
running a search for every entity the attorney submits which includes
the client name and all related parties (business or individual). Our
system will report on the following when there is a hit:
Client & Client Affiliate
Adverse & Adverse Affiliate
* Otherwise Involved and/or Matter Descriptions (Reflects files in which
a name like the one searched appears in the matter name or as a party
other than adverse).
Pending Searches (searches ran within 90 days in which the client/matter
was not opened)
External Sources
Since the firm is over 100 years old, a search for a particular client
could easily be over a couple of hundred pages. As we started running
into this, we began contacting the attorney and asking would they like a
filter in order not to receive such a massive report which is what I
believe Gary said he was doing. It's these massive reports that made me
curious as to what other firms were doing. I spoke with my Loss
Prevention Partner and agreed to get feedback from other firms before
making any decisions.
Hope this will clarify. Thanks to all of you for your valuable
feedback. Scott
<http://mm1.lettermark.net/smithgambrellrussell/card/OIPC_3.map>
Scott Taylor
Records Manager
(404) 815-3521
[log in to unmask]<http://mm1.lettermark.net/smithgambrellrussell/card/
OIPC_3.gif>
-----Original Message-----
From: Records Management Program [[log in to unmask]] On Behalf Of
Laura Steinberg
Sent: Wednesday, May 27, 2009 12:16 PM
To: [log in to unmask]
Subject: Re: Excluding Aged Closed Client Matters from Conflict Report
I apologize for my previous post if I offended you. I didn't mean
anything like that at all and I realize now I misunderstood your
question. But then, why are you running a conflict report on matters? I
run my conflicts on client names and only if I get a hit, then I
investigate the types and number of matters and include them on the
list.
Laura Steinberg
Records Manager
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-----Original Message-----
From: Records Management Program [[log in to unmask]] On Behalf Of
Taylor, Scott
Sent: Wednesday, May 27, 2009 8:49 AM
To: [log in to unmask]
Subject: Re: [RM] Excluding Aged Closed Client Matters from Conflict
Report
We do not filter client names and have no plans to filter client names
no matter how old. My question was in regards to filtering "closed
matters" not "closed clients". In our system, Elite and LegalKEY, a
client is never closed, only their matters. Several large firms in
Atlanta filter their aged closed matters. I wanted to see what others
are doing.
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