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Subject:
Re: E-mail Confidentiality Statements
From:
Steve Morgan <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Tue, 2 Jun 2009 15:27:14 -0700
Content-Type:
text/plain
Parts/Attachments:
text/plain (54 lines) 
Here, where I work, the confidentiality statements are left to the
individuals.

I'm also with Jesse: How would you be able to enforce it regularly?

Steven D. Morgan
Records Manager, C.J. Segerstrom & Sons
Costa Mesa, CA
714.438.3228 Phone
714.546.9835 Fax
The preservers of history are as heroic as its makers. (Pat Neff,
Governor of Texas and President of Baylor University) 

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Skillman, Juanita
Sent: Tuesday, June 02, 2009 2:50 PM
To: [log in to unmask]
Subject: E-mail Confidentiality Statements

Fellow ListServers:
I would like to get reactions from list members, particularly those from
public agencies, on the use of confidentiality statements on e-mails -
an example of which could be:
"This email may contain confidential and privileged material for the
sole use of the intended recipient(s).  Any review, use, distribution or
disclosure by others is strictly prohibited.  If you are not the
intended recipient (or authorized to receive for the recipient), please
contact the sender by reply email and delete all copies of this
message."
My questions are 1) do you use one?  2) on EVERY e-mail, internal and
external? and 3) Why? What benefit do you perceive the message achieves?
As a public agency where ALMOST everything we do is a public record, it
seems like inconsequential overkill, not to mention unenforceable.  Yet
I see it everywhere, it appears to be a best practice.  What am I
missing?
[cid:image001.gif@01C9E38F.E201B140]
Juanita Skillman, CRM
Orange County Sanitation District
[log in to unmask]<mailto:[log in to unmask]>


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