I would agree with Tod. While it is nice to be in a department such as
legal/IT, regardless of where it is the main objective it to have
contacts and connections with each.

Glen 

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Tod Chernikoff
Sent: Wednesday, June 10, 2009 6:40 AM
To: [log in to unmask]
Subject: Re: Records Management Department

Abdul:

Why do you consider General Services to be the wrong department?  Do you
feel that the function is not being supported well either in terms of
the department providing support for your needs or being able to exert
appropriate influence to make sure the functions occur properly?

> 1. What would be the right department to be under?

I have seen records management placed in many different organizations
including:

Real Estate
Facilities
CIO's office
Legal/General Counsel
Compliance
Audit
History (city government)

The right place is wherever you get proper support and can exert the
right amount of influence.  In my experience as a corporate records
manager for a number of years, I had great success working under an SVP
for Corporate Real Estate (function included Facilities/General
Services) because my manager had influence in the organization and
because of the skills I had allowed me to communicate well with everyone
from the departmental records liaisons to upper management.

> 2. Would it be appropriate, if we are under the Records Management
Dept. (our proposal) or under the Information Governance Department as
suggested  by our management. What's the advantages / disadvantages of
both?

If I understand you correctly, you are proposing a separate department.
This could be good if it gets you (Records Management) name recognition
and a place close to management, but on the other hand, and especially
if you are dealing with electronic records, a place within Information
Governance might be appropriate

> 3. To whom should the department report to and why? 

See the answer to No. 1, above.

> 4. Is there anybody who can help me with a sample of an organization
chart of Records Management dept. or Records Management under a broader
group such as Information Governance?

I don't have on a decent organizational chart of either scenario
available, but you can contact me directly and I can try to describe
some scenarios, if you don't get anything from others on the list.  You
might consider finding a textbook, or guideline at the ARMA Bookstore
https://www.arma.org/eweb/DynamicPage.aspx?WebKey=42266D29-1871-4086-BA0
3-7676A83E4865 .

Good luck

Tod Chernikoff, CRM
[log in to unmask] 

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