If there is any color coding in the drawings to represent material types etc. that would be a reason within itself to move to color scanning. In cases without any such color restraints, I cannot think of any reason as to why the document must be kept in the color form, as long as in your schedules the scanning as grayscale and storage electronically for the remainder of retention is mentioned and adhered to. Additionally, weigh the benefit of color with the increase in storage volume necessary for said color.

Josh McLane
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Linda Buss
Sent: Tuesday, June 16, 2009 11:34 AM
To: [log in to unmask]
Subject: color engineering drawings

The organization I for work has posed a question for which I need an answer.  Thus I turned to the listserve. 



Historically, due to technical constraints, we have scann ed our signed/sealed  engineering drawings  in black/white/gray scale and uploaded them to the ECM.  Now that we have a color scanner, we are interested in scanning and preserving the drawings in color. 



Are there solid legal reasons to capture in color as opposed to black/white? 



Thanks for your help. 



Linda Buss, MA, CRM 

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