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Subject:
FW: [RM] color engineering drawings
From:
"Link, Gary M." <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Tue, 16 Jun 2009 11:54:29 -0400
Content-Type:
text/plain
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Linda,

I'm not a lawyer, but I think the words "solid" and "legal" should never be in a sentence together. That having been said, if you image a paper document, you are creating a copy. So even if you imaged the professional's seal in color, it will still be a copy, and never be set forward as the original. (The seal can be created electronically, and so would be the orginal, but that's not your question.) Even if you destroy the paper copy and use the image copy as the "record copy," you still must represent it as an image scanned from a paper original. It can be the "record," but it is not the "original." So, B&W or color, I can see no legal difference.

If you scan red-line drawings, scanning in color can make it easier to discern the mark-ups from the base drawing, as opposed to scanning in B&W. This will help for information, and maybe also for evidence. So that may be a "legal" reason, but not a "solid" requirement.

Gary Link, CRM
Astorino
Pittsburgh, PA
[log in to unmask] 

-----Original Message-----
From: Linda Buss [mailto:[log in to unmask]] 
Sent: Tuesday, June 16, 2009 11:34 AM
To: [log in to unmask]
Subject: [RM] color engineering drawings

The organization I for work has posed a question for which I need an answer.  Thus I turned to the listserve. 



Historically, due to technical constraints, we have scann ed our signed/sealed  engineering drawings  in black/white/gray scale and uploaded them to the ECM.  Now that we have a color scanner, we are interested in scanning and preserving the drawings in color. 



Are there solid legal reasons to capture in color as opposed to black/white? 



Thanks for your help. 



Linda Buss, MA, CRM 

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