Most storage vendors have an electronic transmittal and you can save
them as a word doc. If you are creating your own .xls file, instead of
Create Date, how about Transferred Date? Other columns to consider:
Division
Status (At storage/Checked Out)
Reference
Steven D. Morgan
Records Manager, C.J. Segerstrom & Sons
Costa Mesa, CA
714.438.3228 Phone
714.546.9835 Fax
It's 10:00 pm ... Do you know where your records are?
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Stephen Smith
Sent: Wednesday, June 17, 2009 12:00 PM
To: [log in to unmask]
Subject: Re: Record Inventory/Destruction Index
"We are in the process of creating an index to list the boxes we send
off-site that includes a destruction date. We are not sure what fields
we should include. Any suggestions?"
Lori:
My first question is where are these boxes being sent offsite to; are
they going to an offsite storage vendor such as Iron Mountain or to an
internal records center? If they are going to a vendor, a transmittal
form needs to be filled out that contains a fairly standard list of
fields including: Box Number, Create Date, Department ID, Record Code,
Date Range (To and From), Major Description, Minor Description, and
Destruction Date. Having those I think will do the trick for the most
part.
Thanks, Steve
Stephen A. Smith, MLIS, CRM, CDIA+
Records Manager
QVC, Inc. Legal Department
O: 484.701.1559
F: 484.701.1021
C: 484.905.2517
E: [log in to unmask]
A: Studio Park, 1200 Wilson Dr., MC207, West Chester, PA,
19380-4262
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance To unsubscribe
from this list, click the below link. If not already present, place
UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
This message (including any attachments) contains confidential
information intended for a specific individual and purpose, and is
protected by law. If you are not the intended recipient of this e-mail
(even if the e-mail address above is yours), (i) you may not use, copy
or retransmit it, (ii) please delete this message and (iii) please
notify the sender immediately. Any disclosure, copying, or distribution
of this message or the taking of any action based on it, is strictly
prohibited.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of
the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|