Sharon
Can you or someone at the CRC give April Madrid a call regarding this?
David
Sent from my Windows Mobile® phone.
________________________________
From: Tams, Polly <[log in to unmask]>
Sent: Monday, June 29, 2009 12:40 PM
To: Fong, David <[log in to unmask]>
Cc: Madrid, April <[log in to unmask]>
Subject: FW: COMPLIANCE REMINDER - REQUIRED SEPARATED or RETIRED EMPLOYEE DOCUMENTS
David,
Can you please assist April with this?
Thanks!
Polly Tams
Lead Human Resources Professional
Office: 303-992-6340 |Fax:303-992-3375 [log in to unmask]<mailto:[log in to unmask]>
[cid:fbd2e931-fc57-4f74-9a3b-1e158828ed21]
________________________________
From: Madrid, April
Sent: Monday, June 29, 2009 10:29 AM
To: Tams, Polly
Subject: FW: COMPLIANCE REMINDER - REQUIRED SEPARATED or RETIRED EMPLOYEE DOCUMENTS
Polly,
Can you please help with this? I've sent 3 or 4 emails to [log in to unmask]<mailto:[log in to unmask]> with no response. Jamie sent everyone's over together. Brent Wyman is also getting the same email in regards to Robert Cassidy. Is their someone I can call? Let me know!
Thanks so much,
April
________________________________
From: Spencer, Sandy
Sent: Friday, June 26, 2009 2:08 PM
To: Madrid, April
Subject: RE: COMPLIANCE REMINDER - REQUIRED SEPARATED or RETIRED EMPLOYEE DOCUMENTS
Let me know when its resolved just so I know we are cool?
________________________________
From: Madrid, April
Sent: Friday, June 26, 2009 8:18 AM
To: Spencer, Sandy
Subject: RE: COMPLIANCE REMINDER - REQUIRED SEPARATED or RETIRED EMPLOYEE DOCUMENTS
Will do. I'll figure it out.
________________________________
From: Spencer, Sandy
Sent: Friday, June 26, 2009 8:17 AM
To: Madrid, April
Subject: RE: COMPLIANCE REMINDER - REQUIRED SEPARATED or RETIRED EMPLOYEE DOCUMENTS
who runs this? Can you call them to deal with?
________________________________
From: Madrid, April
Sent: Friday, June 26, 2009 8:16 AM
To: Spencer, Sandy
Subject: RE: COMPLIANCE REMINDER - REQUIRED SEPARATED or RETIRED EMPLOYEE DOCUMENTS
I've emailed them 3 different times now with no response. I'll see what I can do.
________________________________
From: Spencer, Sandy
Sent: Friday, June 26, 2009 7:54 AM
To: Madrid, April
Subject: FW: COMPLIANCE REMINDER - REQUIRED SEPARATED or RETIRED EMPLOYEE DOCUMENTS
Let's discuss?
________________________________
From: [log in to unmask] [mailto:[log in to unmask]]
Sent: Friday, June 26, 2009 7:50 AM
To: Spencer, Sandy
Subject: COMPLIANCE REMINDER – REQUIRED SEPARATED or RETIRED EMPLOYEE DOCUMENTS
COMPLIANCE REMINDER – REQUIRED SEPARATED or RETIRED EMPLOYEE DOCUMENTS
As a supervisor at Qwest, you play a key role in ensuring the company’s records are complete and accurate, including proper administrative documentation when an employee leaves the company. According to Human Resources and Risk Management, you are the supervisor of record for the following recently separated employee(s):
Name and (CUID): John Hogan (jphogan/0085516), Separation Date:04/02/2009.
Human Resources and Corporate Compliance policies require you to fill out specific documentation and take appropriate actions as part of the separation process. Supporting information can be found on HRxpress under “Supervisor Tools”, in the “Separating Employees” section.
*** ACTION REQUIRED ***
Fill out a “Separation Checklist” or “Retirement Checklist” (formerly known as an “Exit Checklist”) for the employee leaving the company. The “Separation Checklist” or “Retirement Checklist” form can be found on HRxpress on the “Forms” tab, under the General section, “Separation / Retirement” section.
Send the completed checklist and the former employee’s personnel records to the Qwest Corporate Records Center for retention and archiving.
Use the following address:
Qwest Corporate Records Center
Attention: Separated Employee Records
5325 Zuni, A07/A08
Denver, CO, 80221
Ensure you label the files/folders in the envelope with the separated or retired employees’ cuids and employee numbers.
OR you may FAX them to (303) 458-2983
If you feel you have received this email in error, send an e-mail to [log in to unmask]<mailto:[log in to unmask]> with a detailed explanation.
If it is necessary to retain the employee's personnel file and exit checklist due to a legal or Human Resources/ Labor Relations related matter:
* Copy the exit checklist and other documents from the employment record for your use in the field, and send the original exit checklist and employment record items to the Records Center.
* If the Law Department or HR requires the actual originals be kept temporarily the field, send an e-mail to [log in to unmask]<mailto:[log in to unmask]> explaining what originals are being held in the field until the situation is resolved. Upon resolution, send the originals to the Records Center.
You will continue to receive periodic reminder e-mails until the Separation Checklist or Retirement Checklist and any additional required records are received by the Corporate Records Center.
Qwest Risk Management thanks you for your prompt attention to this Records Compliance matter
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