Some references:
1. A French researcher, Jean-François Blanchette, published in 2006 a most interesting document titled "The digital signature dilemma". It considers the digital preservation issues, which most publications and commentators ignore (a most unwise decision, IMHO). It's available at http://polaris.gseis.ucla.edu/blanchette/papers/annals.pdf.
2. In June 2009, the U.S. National Institute of Standards and Security (NIST) produced FIPS 186-3 "Digital Signature Standard (DSS)", which may be helpful. It's available at http://csrc.nist.gov/publications/fips/fips186-3/fips_186-3.pdf. See also http://csrc.nist.gov/publications/PubsTC.html#Digital Signatures for the full library of NIST publications on digital signatures.
3. John Montaña and Brent Gatewood (both of PelliGroup) delivered at the ARMA 2007 Conference a presentation titled "Please E-Sign on the Bottom Line". It should be available from the ARMA Web site but, if not, you can probably get it from PelliGroup.
4. NARA produced a publication titled "Records Management Guidance for Agencies Implementing Electronic Signature Technologies" (18 October 2000). It's available at http://www.archives.gov/records-mgmt/faqs/pdf/electronic-signiture-technology.pdf.
5. I would be REAL CAREFUL about using the New York State (or anyone's) policy wholesale; see Christian Meinke's previous posting today for "reasons why".
Best regards--and good luck.
Fred
===================================================================
Frederic J. Grevin
Deputy Commissioner and Chief Information Officer
The City of New York,
Department of Records
Email: [log in to unmask]
Land phone: 212.788.8615
Cell phone: 347.436.5360
Fax: 212.788.8614
www.nyc.gov/records
31 Chambers Street
New York, NY 10007
USA
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Steve Morgan
Sent: Friday, August 07, 2009 14:07
To: [log in to unmask]
Subject: Re: [RM] Signatures on Electronic Records
I don't have one myself but, New York State has a pretty good one that I
was thinking of using as a model. It's available if you Google
"electronic signature best practices."
Steven D. Morgan
Records Manager, C.J. Segerstrom & Sons
Costa Mesa, CA
714.438.3228 Phone
714.546.9835 Fax
Behind every successful manager is a Records Manager.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of McLemore, Dustin
Sent: Friday, August 07, 2009 11:00 AM
To: [log in to unmask]
Subject: Signatures on Electronic Records
Hi List,
Does anyone have a policy on accepting electronic or voice signatures as
official on electronic records? This could include entering a PIN or
recording a person's voice signature as official. If no policy, do you
have a Best Practice?
Regards,
Dustin
---
Dustin D. McLemore, MPA
Austin Energy Records Manager
[log in to unmask]
O: 512-505-3777 / P: 512-802-2297 / F: 512-322-6519
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
