>From: "Hunt.Timothy" <[log in to unmask]>
>Sent: Aug 13, 2009 5:35 PM
I'm preparing to assist in a records inventory at our regional central registry.  In particular, did you run into any unforeseen problems, or were there any specific situations that caused any difficulties?

Tim this is probably NOT the kind of info you are looking for but for what its worth.
Do you have a good answers to: Why are you doing a record inventory?  What is it you hope to achieve?

If you know why you are doing this and have a clear understanding of what the objectives are then you should be thinking about prevention.  What are you going to do to keep from having to do a similar project in 5 years?

Finally  Think about cost.  Be sure to include prep time, time to train those doing the inventory, time to actually do the inventory and time to enter in information into a database and quality control the information -- as well as the time and cost of travel, storage and the lost opportunity costs of you not doing other priority projects and tasks.  

Costs of inventory projects tend to run much more than originally estimated.  Inventory projects quickly run out of senior level support because of other more pressing demands.  Be sure you have questioned whether the inventory needs to be done or can you accomplish the objective, whatever that may be, another cheaper way.

Good Luck

Tom Owens
Records 

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]