Thanks Tom,
Any info - directly or indirectly related to my inquiries - is welcome, make no mistake!
We are still in the design phase at this stage, and you bring up some very important questions. I believe a records inventory is the best option for us at this point, but some of the questions you raise may very well have been overlooked, and thankfully we're still early in the process, so changes and adjustments can be made without too much disruption.
Thanks again for the feedback - you've given me a lot more to think about and discuss with my colleagues.
Comments and feedback from other members of the Listserv are, of course, very welcome.
Cheers,
Timothy Hunt
British Columbia and Yukon Region | Région de la Colombie-Britannique et du Yukon
Citizenship and Immigration Canada | Citoyenneté et Immigration Canada
[log in to unmask]
Government of Canada | Gouvernement du Canada
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Tom Owens
Sent: August 13, 2009 3:10 PM
To: [log in to unmask]
Subject: Re: Prepping for a Records Inventory
>From: "Hunt.Timothy" <[log in to unmask]>
>Sent: Aug 13, 2009 5:35 PM
I'm preparing to assist in a records inventory at our regional central registry. In particular, did you run into any unforeseen problems, or were there any specific situations that caused any difficulties?
Tim this is probably NOT the kind of info you are looking for but for what its worth. Do you have a good answers to: Why are you doing a record inventory? What is it you hope to achieve?
If you know why you are doing this and have a clear understanding of what the objectives are then you should be thinking about prevention. What are you going to do to keep from having to do a similar project in 5 years?
Finally Think about cost. Be sure to include prep time, time to train those doing the inventory, time to actually do the inventory and time to enter in information into a database and quality control the information -- as well as the time and cost of travel, storage and the lost opportunity costs of you not doing other priority projects and tasks.
Costs of inventory projects tend to run much more than originally estimated. Inventory projects quickly run out of senior level support because of other more pressing demands. Be sure you have questioned whether the inventory needs to be done or can you accomplish the objective, whatever that may be, another cheaper way.
Good Luck
Tom Owens
Records
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message. mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
