Sheryl:
(1) I would look for a more general purpose scanner that can be used
later for other applications. You will want to be able to handle size up to
legal. A custom solution will not generalize easily.
(2) Since you are going to be scanning card stock, a scanner that bends
the paper as it goes thru is not going to be a good choice. That is a shame
because most scanners you can buy work like that. And it needs to have
duplex scanning.
(3) Find a software package that will work with that scanner. If the
cards have a form, then you will want to have support for reading the
information off the cards as fields (zonal OCR if printed, zonal ICR if
handwritten). If all you want is the text off the page, then you need full
page OCR/ICR support.
Bernard Chester, CDIA+, ICP, EDP
Principal Consultant
IMERGE Consulting, Pacific Northwest Office
7683 SE 27 Street, #316
Mercer Island, WA, 98040
Office: 206-230-9253; Mobile: 206-979-7389
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Bass,Sheryl
Sent: Monday, August 17, 2009 1:30 PM
To: [log in to unmask]
Subject: Advice on scanning documents for storage and retrieval
I've been lurking for a couple of years on the list and have been amazed
by the breadth and wealth of knowledge present, so I come to you to say
"hi" and ask a question about equipment necessary for scanning documents
for retrieval.
I've been appointed the project lead on a RIM project for our library.
My first obstacle is figuring out what to do with our half-sheet,
double-sided, card stock library card applications that we have stored.
We are looking at purchasing OCR equipment that will scan these cards
and convert them into text files for retrieval. I was wondering if
anyone could recommend a piece of equipment that would serve our
purposes. I fully admit that I don't actually know what I don't know
about the machines, so please help me at least figure out the questions
I should be asking.
Thanks a bunch for your time and any help you can give.
Sheryl Bass, MLIS
Capital Area District Library
Lansing, MI
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