RECMGMT-L Archives

Records Management

RECMGMT-L@LISTSERV.IGGURU.US
Options: Use Forum View

Use Monospaced Font
Show Text Part by Default
Show All Mail Headers

Message: [<< First] [< Prev] [Next >] [Last >>]
Topic: [<< First] [< Prev] [Next >] [Last >>]
Author: [<< First] [< Prev] [Next >] [Last >>]

Print Reply
Subject:
Re: Advice on scanning documents for storage and retrieval
From:
"Grevin, Fred" <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Tue, 18 Aug 2009 11:08:52 -0400
Content-Type:
text/plain
Parts/Attachments:
text/plain (88 lines) 
Sheryl, the costs of properly inventorying and organizing these records,
and then storing them off-site, will be less--probably MUCH LESS--than
the costs of scanning them (and supporting the document management
system, and then migrating it).

As Ginny Jones pointed out, if you choose to scan the records, you will
in any case have to inventory and organise them, so that's a cost you
have to incur, whichever of the two solutions you choose.

And as Peter Kurilecz pointed out, do you really have to keep these
forever?

Good luck.

Fred
===================================================================
Frederic J. Grevin
Deputy Commissioner and Chief Information Officer
The City of New York,
Department of Records
Email: [log in to unmask]
Land phone: 212.788.8615
Cell phone: 347.436.5360
Fax:  212.788.8614
www.nyc.gov/records
31 Chambers Street
New York, NY 10007
USA
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Bass,Sheryl
Sent: Tuesday, August 18, 2009 10:49
To: [log in to unmask]
Subject: Re: [RM] Advice on scanning documents for storage and retrieval

The paper system is not working well as they aren't classified and
organized appropriately. Our biggest problem is that we are running out
of room to store the various records we have to save.  

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Stephen Cohen
Sent: Tuesday, August 18, 2009 10:19 AM
To: [log in to unmask]
Subject: Re: Advice on scanning documents for storage and retrieval

My next question is this:

If the paper system works well (ie. records can be accessed quickly and 
easily) what added value does scanning bring that justifies the cost of 
mass digitization?

Stephen Cohen, Records Manager
MetLife \ Legal Affairs
1095 Avenue of the Americas
New York, NY  10036-6796
212-578-2373
[log in to unmask]

Please consider the environment before printing this e-mail 



The information contained in this message may be CONFIDENTIAL and is for
the intended addressee only.  Any unauthorized use, dissemination of the
information, or copying of this message is prohibited.  If you are not
the intended addressee, please notify the sender immediately and delete
this message.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of
the message.
mailto:[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already
present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of
the message.
mailto:[log in to unmask]

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]

ATOM RSS1 RSS2