Tracy,

We have it in our records management procedures that the owning 
organization has the responsibility to approve the destruction of records that 
have passed their retention. They are initially given thirty days to respond to 
the destruction request. After the 30 days have expired, they get a 
second "reminder" notice. If they still do not respond after an additional 30 
days, the notice then goes to the Records Officer (myself) to approve the 
destruction. The routing system keeps track of who received the original 
review and when, if and to whom they may have delegated the review, and 
when it was approved or who ignored it. Most organizations respond very well 
but you always have those few that know if they ignore it for 60 days it will 
just go away. However, I do report to their management they are not fulfilling 
their responsibilities and it doesn't often happen twice.   

Hope that helps!

Lorrie A. Robb
Records Officer
Idaho National Laboratory

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