< Do you have non-liability agreement with the company that they will not come back on you as the "records official" for destroying materials another department was supposed to review but didn't?> 

Our policies are set by an oversight committee that includes representatives from every Division of the Department.  If there is a path of review for a particular record - then that is documented in the policy or in the retention schedule.  If there is a change in the ownership of a record or in the review path, then that is considered at a meeting of the committee and appropriate revisions made.  Because the retention schedule and all the policies in our manual are developed, reviewed, and approved via consensus by the oversight committee, we consider the schedule to be the actual authority to destroy once retention expires.  The authorization notice gives the record owners time to notify RM not to apply retention for a temporary period of time for a legitimate reason.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
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